Senior Billing Specialist

Imagine 1 week off at Thanksgiving, 2 weeks off for Spring break, 2 weeks at Winter Break plus vacation, sick leave and personal days. The Barstow School also provides best in class 403 (b) employer match, free lunch, tuition discounts and other benefits, plus a competitive salary.  This is a year round full-time exempt position.  The position is immediately available with a negotiable start date.
The Senior Billing Specialist is responsible for maintaining the student tuition and incidental billing system; tracking financial aid statistics; representing the accounts receivable department for the school; and assisting in various financials processes of the Business Office.  The position requires the ability to professionally communicate with families regarding their student account balances and monitoring timely collections of accounts receivable.
Essential Job Functions:
  • Student Billing
    • Maintain SB database for approximately 800 students
    • Correspond with families about Tuition Refund Insurance
    • Maintain financial aid database
    • Review student delinquent balances, contact families and alert CFO of delinquent accounts
    • Monitor enrollment statistics with Admission Office
    • Accurately account for all tuition revenue
    • Prepare monthly incidental charges to be billed to student accounts
  • General Ledger
    • Prepare journal entries to reconcile SB database
    • Prepare monthly reconciliation reports
    • Prepare year-end audit reconciliations
  • Cash Management
    • Post the daily tuition collections
    • Maintain in-office petty cash fund
    • Backup for scanning the check deposits
    • Backup for delivering cash deposits to the bank
  • Business Office Duties
    • Assist with the completion and submission of statistical survey (NAIS Stats, enrollment survey and other).
    • Open the Business Office mail
    • Keep record retention files
    • Backup for Accounts Payable or Payroll
    • Various duties assigned by Controller or CFO
Minimum Qualifications:
  • Bachelor’s degree or work experience
Experience and skills:                     
        • Prefer 2-5 years in a nonprofit and educational setting, or relevant experience
        • Proficient in use of professional technology applications and resources
        • Capacity to work in both groups and independently, while simultaneously managing multiple tasks and deadlines
        • Strong knowledge of excel
        • Expertise in written and verbal communications
About The Barstow School
Located in Kansas City, Missouri, and founded in 1884, The Barstow School is a co-educational school where students in preschool through twelfth grade develop in a challenging educational community.  As originally stated by Mary Louise Barstow, the objective of the school remains “to promote sound scholarship and to give symmetrical development to mind, body, and character.”
The Barstow School admits students of any race, color, national or ethnic origin to all the rights, privileges, programs, and activities accorded or made available to students at the school. It does not discriminate on the basis of race, color, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by law in the administration of its educational and admissions policies, scholarship and loan programs, or athletic and other school-administered programs.
This policy of nondiscrimination governs the hiring of employees as well and includes the administration of all benefits and policies throughout the term of employment. 


Interested candidates should send a cover letter, resume, and a ​Barstow employment application to Cindy Hamacher, Controller, at