Business Office Payroll and Benefits Manager

The Business Office Payroll and Benefits Manager is responsible for supporting the school’s payroll and benefits operations and needs.
  • Be the HRIS expert in Paycom.
  • Maintains semi-monthly payroll information by preparing, auditing, and entering data.
  • Updates payroll records by entering deductions, and job titles, and department/division transfers.
  • Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
  • Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages as requested.
  • Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, employers’ social security, unemployment, and workers’ compensation payments.
  • Balances the payroll accounts by resolving payroll discrepancies.
  • Provides payroll information by answering questions and requests.
  • Complies with federal, state, and local legal requirements by studying existing and new legislation and advising managers on needed actions.
  • Keeps all payroll information confidential.
  • Ensures all W2s are prepared accurately and timely.
  • Ensures all withholding taxes are accurate and remitted to the related taxing authority on a timely basis.
  • Stay abreast on payroll compliance and filing such as EEOC filing, Form 941.
  • Assist with surveys and audits requesting H.R. information.
  • Contributes to team effort by accomplishing related results as needed.
  • Be the benefits expert in Paycom.
  • Successfully onboards all new employees.
  • Works with employees to understand needs and assist in review of all benefits options.
  • Assemble data for 403(b) audits.
  • Manage benefits changes relating to life changes and annual open enrollment.
  • Supply employees with documents relating to their benefits coverage.
  • Communicate with benefit providers to ensure services are supplied according to agreements.
  • Audit and reconcile monthly provider invoices such as Medical, Dental, Flex, Life, voluntary benefits, etc.
  • Audit, review and reconcile semi-monthly payroll as it relates to benefit premiums and flex spending accounts.
  • Work with third party providers and Barstow senior management relating to workers’ compensation incidents.
  • Serve as main contact for annual workers’ compensation audit.
  • Manage ACA compliance.
  • Work with vendors to ensure COBRA is offered to employees upon termination.
  • Manage unemployment claims, protests, appeals and hearings.
  • Verify employment status requests.
  • Work with vendors for execution of FMLA as well as disability.
  • Working with internal department heads to track PTO, Holiday pay, disability days.
  • Document changes to workflow processes.
  • Ensure compliance with all government regulations and filing documents such as 1099’s, creditable coverage certificates, and fee disclosures.
  • Minimum of three years payroll and benefits administration experience.
  • At least an Associate’s Degree in Business, Human Resources, or related field.
  • Demonstrated knowledge of H.R. Best Practices.
  • Demonstrated knowledge of government employment laws.
  • Proficient in Microsoft Office:  word and excel
  • Must have a high level of integrity and practice of maintaining confidentiality.
  • Understanding of H.R. data record keeping.
  • Outstanding communication, interpersonal and negotiation abilities.
  • Strong organizational skills as well as attention to detail.
  • Thrives in an independent work environment.
  • Known for empathy and interpersonal skills.
  • Experience with Paycom is strongly preferred.


Interested candidates should send a cover letter, resume, and a Barstow Employment Application to Carolyne Lehr, Vice President Financial Services at

About The Barstow School

Located in Kansas City, Missouri and founded in 1884, The Barstow School is a co-educational school where students in preschool through twelfth grade develop in a challenging educational community.  As originally stated by Mary Louise Barstow, the objective of the school remains “to promote sound scholarship and to give symmetrical development to mind, body and character.”
The Barstow School admits students of any race, color, national or ethnic origin to all the rights, privileges, programs, and activities accorded or made available to students at the school. It does not discriminate on the basis of race, color, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by law in the administration of its educational and admissions policies, scholarship and loan programs, or athletic and other school-administered programs.
This policy of nondiscrimination governs the hiring of employees as well and includes the administration of all benefits and policies throughout the term of employment.